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The installation of Kodak i4650 scanners with ADF and Kodak Capture Pro software enabled the digitization of a wide variety of documents related to the government sector, achieving a significant reduction in time and managing user needs by extracting the required information in a satisfactory way.
Context:
One of the legal governmental organizations in Peru sought out digitalization solutions, expanding its installed base in the amount of equipment it had by wanting to improve processes by streamlining the intelligent information capture process. Currently, it handles thousands of documents every day. The intention is for this project to be carried out in stages, this being the first, and then to add more equipment to the institution and thus allow its collaborators to continue carrying out their tasks easily and without the need for manual tasks.
Current situation:
The institution handles thousands of documents every day, which have their own structure such as civil, criminal and labor matters in the different districts of the country. These are focused on legal matters.
It is crucial to have transparency at all times in the process, stapled files cannot be detached and must remain intact, avoiding alteration of the order of documents and cases for digitization. Analyzing the situation, we implemented a Kodak Alaris solution that would adapt to and meet the required needs.
Objective:
To make the digitization process more efficient, optimizing and reducing operator time, and not only that, but also the procedure of naming the document.
All with a light and effective format in an intelligent way so that it can be sent to an application that the client has, without forgetting that these documents contain sensitive information and are complex to capture efficiently, due to the large and different batches made up of different types of size, thickness and age.
Solution:
By installing 50 units of the Kodak i4650 scanner model, when the installation of scanners was finalized, a pilot was carried out and proof of concept was done in all the entities where it was allowed to physically take the scanner and provide live training to the operators to ensure the correct use of Kodak Alaris solutions, providing easy access and conversion of documents, since it is extremely important to ensure that we have a clear understanding of the metadata and database extraction landscape since the client used to use a different interface.
Digitization was carried out using 50 full version Kodak Capture Pro, which enables fast and accurate digitization, executing data extraction to the client database, easily integrating with the client's current applications and their institutional processes.
Benefits and Results:
Thanks to the comprehensive Kodak Alaris solution consisting of software and hardware installed for information capture, speed, image enhancement and metal detection (in this case staples), it added value to the proposal in a remarkable way.
The full version of Kodak's Capture Pro Software now shares information securely within the institution, as well as having an Intelligent Job Selector, reducing the time spent on manual document classification, generating high-quality images and providing accurate data for the client's applications.
One of the many benefits is that it can be used without an Internet connection, making it available at all times, ready to be consulted with reusable review sheets.
Capture Pro's full version works seamlessly with many other systems. The following integrations with independent software vendors describe methods for configuring Capture Pro without installing additional software components, optimizing high-volume operations.
It successfully added value, supporting internal staff to streamline document uploads by merging our software with client applications, and above all to achieve the initial objective: to reduce times and speed up operational work, with a light and effective format efficiently thanks to our sustainable solutions that facilitate the development of institutions through client applications.
