Intelligent Document Processing Solutions for Government Agencies

Regulatory Compliance

Regulatory requirements continue to drive the need for accuracy in the processing and verification of documents. In government agencies, this often means effectively handling different media types that need to be captured digitally. Passports, driver’s licenses, and forms with various sizes create challenges that require a versatile and accurate capture solution. With a straight-through paper path, scanners from Kodak Alaris make it easy to digitize the wide range of documents needed to support citizen transactions and government regulations.

For quality-controlled scanning to comply with regulations such as FADGI in the United States and other regulations around the world, Kodak Alaris is once again leading the way. Our robust and flexible FADGI-compliant scanners simplify the process of submitting 3-Star and MTR-compliant digital records for permanent archival, and they provide a simple switch to toggle between FADGI mode and normal image processing mode, so there’s no need to purchase separate scanners for core functions.

Information Onboarding

Onboarding information is the first step in any records management process, and in government agencies, the process is often paper-intensive. Digitizing documents as soon as they enter an organization is the fastest path to improving efficiency. Our scanners can handle all the various document types that government agencies need to process, including lightweight papers and embossed hard cards. Flatbed options offer even more flexibility for capturing hard-bound or delicate materials.

Our wireless network models provide the flexibility and security protocols to quickly capture documents at the point of transaction. And with our Active Feed technology, employees don’t need to be scanning experts; documents automatically line up in the feeder without having to worry about alignment issues or paper jams, and our Perfect Page technology ensures that you always get the best image possible, ensuring that your records are accurate and accessible to employees, citizens and the applications that support them.

Workflow Optimization

Government agencies and service organizations face constant budget pressure amidst a growing demand for document-related services. To improve productivity and efficiency, agency staff need to leverage document automation technologies to make their workflows faster, more accurate and more secure. Organizations are increasingly turning to AI-powered intelligent document processing (IDP) software to elevate their efficiency to a much higher level.

With KODAK Info Input Solution, it’s easy for employees in any location to capture data from various sources, such as emails, multi-function devices and document scanners. Info Input significantly improves efficiency by automating key document processes from start to finish, and by reducing the need to review and correct images downstream. Users can route documents to multiple people or systems with the push of a button.

Secure Document Processing

Every technology purchase must protect information security and confidentiality. Document scanners from Kodak Alaris are certified for use on government networks in the United States and around the world because of our attention to security features. Our scanners process data directly on the device through volatile memory, ensuring that data is erased upon transfer or shutdown.

Our scanners also use TLS encryption to secure the network data path from the device into your secure business systems, and they use a secure boot process that validates trusted firmware before the device is operational, thus eliminating a potential security vector.

Sustainable Purchasing

Environmental concerns have increasingly influenced technology purchasing decisions around the world, especially within government agencies and service bureaus. Kodak Alaris brings a mindset of environmental stewardship to its design and manufacturing processes. All products from Kodak Alaris use sustainable materials, and our document scanners are EPEAT® registered and Energy Star® certified. In addition, our ISO certifications demonstrate the effectiveness of our Environment, Health & Safety (EHS) initiatives.