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Context:
The client, a large industrial complex in the food processing sector, has several industrial units distributed throughout the country. As a result of its operations, it has a significant and recurring volume of purchases and collections of various goods from suppliers all over the country.
Current Situation:
As a result of the deliveries made by the client, there is a very large volume of accounting and tax documents received by its industrial units that are linked to its internal purchasing processes and respective payments to suppliers, resulting in constant movements of significant volumes of physical documents with high logistics and costs, culminating in extraordinary expenses and late payments to suppliers.
Objective:
To digitize the process of processing orders and payment receipts from suppliers, as well as to ensure the timeliness of the flow of payments to suppliers.
Solution:
Adoption of a document flow and process management solution (PaperOff), as well as the implementation of 106 Kodak i940 scanners, with new purchases on a recurring basis for possible replacements and expansions of its decentralized document capture structure.
Benefits and Results:
The adoption of this solution made the process of receiving and paying for materials in the industrial units much more timely and efficient, reducing financial expenses, with the elimination of delays in payments, as well as a reduction in the costs of administrative operations linked to purchasing routines.
In addition to the notable improvement in the timeliness of payments, which brought about an improved status of the client towards its suppliers, a gain was obtained in the general results of the purchasing area in relation to the organization.
The general perception of the client showed improvements in all the areas of opportunity identified: reducing the occurrence of delays in payments to suppliers, the commercial relationship with suppliers, as well as the overall results in purchasing.
